The manual or traditional method used in tracking applicants is quite a long, tedious and complicated process that provides about 72% of the inaccurate and errored information. On facing such errors, your company is unable to make decisions about the employees, making it difficult to track employee performance. Moreover, time theft practices and rise in administrative costs incurred with a manual system of tracking applicants. To mitigate such practices, the automated tracking system is integrated with the companies to get real-time insights into applicant information.
Global Statistics have claimed that approximately 99% of the Fortune-500 organizations have been using Applicant Tracking System (ATS) to streamline, automate and speed up their company’s hiring process. Moreover, big companies also get thousands of resumes each week, and with the manual tracking system, 70% of the resumes are overlooked by employers, resulting in poor hiring decisions.
Benefits of Applicant Tracking System
Customizable and Configurable
The manual process of tracking applicants is quite a lengthy and complicated process. Most of the time, it leads to incorrect tracking of time, leading to incorrect hiring and performance measurement decisions. Hence, an automated tracking system integrated into your company helps in seamless hiring based on preferences and processes.
The automated hiring process is customized and configured as per your company’s requirements. Moreover, this software also has many add-on features like pre-hiring assessments, video interviewing, and sourcing of passive candidates.
Easy Integration with Job Boards, Social Media and Career Sites
This automated system integrated into your company can easily integrate with social media platforms, career sites, and job boards. As a result, it facilitates automatic posting of applicants to social media using content marketing strategies.
Increasing Flow of Qualified Applicants
This automated software is mobile-friendly in nature, and on using this software, it helps increase the flow of applicants by about 40%. In addition, with a reduction of time, it helps increase reduced time in hiring applicants by reducing the drop-off rate of applicants.
Saves Time and Money
On using this automated software, it helps automating manual tasks, and it helps saving recruiters working hours. Therefore, it will help save time with improved productivity and is cost-effective. This system also allows you to contact the best candidates, which helps stop wasting your money on implementing different recruitment strategies. Along with this, using this automated software helps build and maintain talent pools.
Streamlining Hiring Process
This automated system helps easy simplification and streamline your entire process of recruitment. Moreover, this online tool helps easy hiring through a user-friendly single-user interface. It allows easy access, tracking, and managing of the candidates’ progress from a single platform. In addition, it also helps in easy organizing and streamlining the hiring process.
Ensuring Compliance with Legal Issues
This automated software helps eliminate possibilities of human errors and biases, which helps ensure easy compliance with the regulations and rules of hiring and recruiting. In addition, it results providing equal opportunity to the employees to protect them from discriminating claims.
Get Valuable Insights
This online tool has built-in analytics that enables you to improve your company’s hiring process. It helps in automatically tracking and measuring each step of your hiring process. On using this software, it helps in the automatic gathering of data by calculating the same based on recruitment metrics, thereby creating easy and comprehensive reports.
Why is Applicant Tracking Software Important in Small and Medium-Sized Companies?
The online tracking system integrated into small and medium-sized companies helps in making fast and effective placements. With ATS, it makes the hiring process quick and effective. It also allows recruiters to perform their daily work in a unified way without even toggling between various systems. It also helps automate your hiring process with bulk, contingent, and bench hiring.
Using manual tracking, small and medium size organizations face diverse issues like lacking automation, zero management of databases, and manual intervention of humans. Along with this, a manual system leads to biased hiring, no analytics and reporting, and poor engagement of candidates. The hiring and recruiting managers are overburdened with monotonous work.
Using ATS helps reduce time-to-hire and automates interview scheduling, short-listing of candidates, and screening. It also helps in effective integration in different career sites, and that helps in maintaining consistency with posting jobs and getting engaged with the candidates. Along with this, it also helps improve your employer branding and prevents chances of duplicating profiles.
Along with this, ATS facilitates boosting candidate engagement for managing small tasks for building long-term relationships. The recruiters lose valuable time manually contracting each client and candidate. ATS helps recruiters in building talent communities and relationships by creating unique experiences with customized messages, emails, and newsletters.
ATS facilitates automating supporting recruitment systems with improving success rates while sourcing high-quality candidates. It helps save significant time by reducing lost applicants and helps in screening and improving the overall search process. In addition, ATS assists passive candidates by facilitating social media referrals and reducing barriers regarding application submission.
What is the Importance of Having an Effective Workforce Management System to Your Company?
Employees are the most valuable asset to an organization, and a dynamic workforce is required to help your company to reach its true potential. The automated workforce management tools provide insights to increase operational cost, low productivity rate and increased data breaches. Moreover, lacking proper workforce management tools helps improve employee turnover with low productivity. The benefits of the tool are as discussed below:
Raised Productivity
To measure the performance and productivity of the employees, it is important to get real-time insights into the same. But, with a manual system, measuring the employees’ productivity is difficult. So, to mitigate such issues, your company can integrate an automatic workforce managing tool that provides real-time insights about your employee performance.
Declined Rates of Error Occurrence
On automation of workforce management tools, it helps reduce rates of error occurrences. Moreover, it also helps optimize workflows by eliminating unnecessary expenses. It helps streamline processes by lowering error rates, which can trigger manual work and miscommunication.
Maximizing Performance of the Employees
The manual workforce management system cannot provide in-depth insights into employee engagement, productivity, and attendance. But, if you use an automated workforce managing tool, it helps maximize employee performance.
Optimizing Labor Costs
The use of automated tools helps increase the operational agility of the organization as per the market demands. As a result, it helps your company’s HR allocate people with the right skills at the right time to maximize employee performance. Moreover, it also helps identify better support as required and measures the employees’ progress.
Lowered Non-Compliance Risks
The manual workforce management system is quite difficult to track employee eligibility and leave balances. But, using unified software helps manage automated workflows in real-time.
Less Paperwork
Using this unified system helps automate your HR workflows, starting from recruitment to offboarding. In addition, it helps in easy uploading and accessing data automatically, without less reliability on paper.
Less Amount of Duplication and Reduced Manual Entry
This unified software helps add and change information without duplication while accessing the information on multiple platforms. On using this tool, it helps in adding information to the existing profiles without re-entering information like demographic information and contact details.
Accessible Provision of Consolidated Reporting
Using the unified system helps pull together elements required for reporting while storing the workforce data in multiple systems. In addition, as the workforce data is stored in a centralized location, it helps provide a comprehensive picture of the employees’ information.
Moreover, comprehensive employee information comprises of performance history, compensation, manager, training participation, and location. As a result, it helps communicate with the managers regarding better making of decisions. Furthermore, it provides managers with the information needed about their respective teams.
Improved Consistent Updates and Improved Compliance
On using the unified software system, as the employee joins, changes, and terminates the elections, it helps in saving time and cutting down on errors. It ensures not to provide conflicting information to the employees.
It is seen that when your systems for benefits, HR services, and payroll do not communicate well, it is quite hard to pull together reports as per compliance requirements. Having a unified system helps pull data from one single platform to create accurate reports and meet compliance requirements.
Better Communication Between Payroll and HR Department
This software helps improve communication between the payroll and HR functionalities. As a result, this unified tool simplifies the process by integrating payroll and HR data into one system. It, therefore, reduces the likelihood of miscommunication that will likely get the list in the translation process.
Higher Employee Experiences and Improved Compliances
On using this automated software, it helps in higher employee experience with improved compliance. This unified workforce tool helps support better employee experiences by putting payroll and beneficial information in employees’ hands.
This workforce management tool helps improve operational agility per the production schedules and dynamic market demands. Moreover, it allows companies efficiently allocate staff members with the right skills in the correct positions for maximizing performance. It helps identify the better need for support and measures the progress objectively.
Wrap-Up
On using online application tracking software, you can conduct real-time tracking of the employee performance. In addition, the automated workforce managing tool helps optimize workflows and streamline processes, lowering error occurrence rates.