I guess, most Outlook users are facing this problem. So, in the blog, I’m explaining how to copy outlook data file to pdf with attachments. With the following blog, we will discuss some methods to export Outlook emails to PDF format.
Why Do Users need to Save all Outlook Emails as PDF Format?
We know that Microsoft Outlook is one of the most popular and widely used email client application. Most of the Outlook operator have the requirement to save Outlook emails as PDF format. The reasons for convert PST to PDF in the batch are:-
- The PDF file format is most beneficial for printing purpose
- Users can easily view any page of the document
- These files support a lot of adaptability and mobility
- PDF document is very helpful for giving presentations in the government and organization sector.
- The PDF file is safe and secure to use
- Users can secure PDF files with password protection
- Most of the devices support PDF document
- Save multiple information with less size of files
- You can use the PDF file as legal evidence
How to Batch Export Outlook PST Files to PDF?
Two methods can be performed for converting emails from PST to PDF format. The first one suggests doing it manually way i.e. without using any third-party tool and then you can go with the reliable and third-party solution.
Method 1. Manual Conversion
In a technique to move emails from Microsoft Outlook to Adobe PDF format manually, you can go for the typical process of copy-pasting whole contents to document. Though, in the process to create Adobe PDF file you should have licensed copy of your Adobe Acrobat. However, if there is not one then, following the workaround can be utilized as other solution:
- Run Microsoft Outlook in your system.
- Go to “File” tab from the menu bar and select “Save As”.
- A new window will appear, where users need to save the File Type as a preference and select HTML set-up.
- Click on the “Browse” button and select the destination path to save the HTML file and click on the “Save” button.
- After this, open the saved HTML file >> Right Click >> Start with MS Word.
- Now start MS Word, select the File >> Save As >> Select File Type as PDF file.
- Now open your subsequent PDF file.
Drawbacks of Manual Method
The manual solution is not a reliable solution for users. Sometimes it may lead to the corruption of PST files. The procedure can be followed by only an expert user or a technical user. For converting multiple emails from PST file to PDF, you have to migrate them one by one using the above-mentioned procedure. Then, the process of converting multiple PST files to PDF will be hard for users. In that case, users have to opt professional tool that can reliably save multiple Outlook emails as PDF format in bulk at one time without any problem.
Method 2. Opt Professional Solution- PST to PDF Converter Software
The manual method is a time-consuming procedure for users who want to export Outlook mail to PDF format. The manual method is workable for those users who want to migrate few emails from PST folder to PDF. For migrating bulk emails from Outlook PST to PDF you have to opt professional application that can efficiently convert to PDF from Outlook 2019 and all below editions. PST to PDF Converter – A best and simplest solution for users to successfully save multiple Outlook emails as PDF format. The PST to PDF Converter supports a few simple steps that can be easily followed by both technical and non-technical users to save PST file in PDF format.
Why Opt Third-Party Software?
The application offers advanced and unique features for users to batch and bulk convert Outlook PST files to Adobe PDF file format along with all emails and attachments in an accurate manner. Some features are listed below:-
- Easily used by both technical and non-technical users
- Export Outlook emails to PDF with attachments
- MS Outlook installation is not required for saving PST files in PDF format
- Compatible with all the latest and earlier versions of MS Outlook and Windows OS
- Maintains the folder structure of Outlook PST during the conversion procedure
- Provides free demo facility for users to test the entire working of the software.
The Final Words
Above, I have described both methods of how do I save multiple Outlook emails as PDF. By using a manual and third-party solution, you can migrate Outlook email to PDF format. But manual way converts an only single email into PDF at one time whereas professional method converts the multiple emails into PDF document format without any problem.